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Print Stafford

Simply, Affordable, Quality Print & Design in Staffordshire and the UK

Terms and Conditions

Last updated January 1st 2023.

Terms and Conditions

Terms of Sale or Terms and Conditions of Our Website

Table of Contents

This page (together with the documents referred to in it) sets out the terms and conditions on which we supply any of the products (“Products”) listed on our website (“our site”) to you. Please read these terms and conditions carefully before ordering any Products from our site – in particular, our limit of liability in paragraph 14 below. You understand that by ordering any of our Products, you agree to be bound by these terms and conditions.

Should you wish to print a copy of these terms and conditions for future reference, press ctrl + p to do so.

Information About Us

Our site is operated by Print Stafford
Your Status
2.1. By placing an order through our site you warrant that:

2.2.1. you are legally capable of entering into binding contracts; and

2.2.2. you are at least 18 years old.

2.3. If you are placing an order through our site on behalf of a business, you warrant that you have the necessary authority from that business to place the order.

2.4. You agree only to provide a third party’s personal information if they have given you express consent to use it in respect of the Products you have ordered.

2.5. Personal information is collected, processed and stored in accordance with our Privacy Policy, which you can find here

How the Contract is formed between You and Us.

3.1. Your order constitutes an offer to us to buy a Product or Products. All orders are subject to acceptance by us, and we will confirm such acceptance to you by electronic notification at the end of the ordering process (the “Order Confirmation”). We are unable to issue an Order Confirmation until such time as the ordering process is complete. The contract between us (“Contract”) will only be formed when we send you the Order Confirmation.

Once the Contract has been formed, the terms of the Contract cannot be varied without our prior written consent.

3.2. As all of the Products will be made to your specification or will be personalised by you, you will not have any right to cancel the supply of any of the Products once you have placed an order. If, however, an order is incorrectly placed, please contact us as soon as possible by telephone at 01785 606270 or email at

If your order has not yet been submitted to print, we may (at our sole discretion) allow you to cancel the order and issue a refund to enable you to place a re-order of the Products. However, if the order has been submitted to print, we will be unable to issue such a cancellation.

3.3. We take payment at the time that you place an order with us. Please see paragraph 12 below for further information regarding prices and payment.

Material and Information provided by You.

4.1. Whenever you make use of a feature that allows you to upload material to our site (“Your Material”) you must comply with the content standards set out in paragraphs 4.2 and 4.3 below (“Content Standards”).

If Your Material does not comply with those Content Standards, you shall indemnify us for any losses, damages, claims and other expenses we may incur as a result of such breach.

4.2. Your Material must:

4.2.1. be accurate (where it states facts);

4.2.2. be genuinely held (where it states opinions); and

4.2.3. comply with the law applicable in England and Wales and in any country from which it is uploaded.

4.3. Your Material must not:

4.3.1. be defamatory of any person;

4.3.2. be obscene, offensive, hateful or inflammatory;

4.3.3. promote sexually explicit material;

4.3.4. promote violence;

4.3.5. promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age;

4.3.6. infringe any intellectual property rights of any third party. We have the right to disclose your identity to any third party claiming that any material uploaded by you to our site constitutes a violation of their intellectual property rights;

4.3.7. be likely to deceive any person;

4.3.8. breach any legal duty owed to a third party, such as a contractual duty or a duty of confidence;

4.3.9. promote any illegal activity;

4.3.10. be in contempt of court;

4.3.11. be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety;

4.3.12. be likely to harass, upset, embarrass, alarm or annoy any other person;

4.3.13. impersonate any person, or misrepresent your identity or affiliation with any person;

4.3.14. advocate, promote, incite any party to commit, or assist any unlawful or criminal act such as (by way of example only) copyright infringement or computer misuse; or

4.3.15. contain a statement which you know or believe, or have reasonable grounds for believing, that members of the public to whom the statement is, or is to be, published are likely to understand as a direct or indirect encouragement or other inducement to the commission, preparation or instigation of acts of terrorism.

4.4. We have the right to remove any of Your Material if, in our opinion, Your Material does not comply with the Content Standards. You will receive a full refund of any sums already paid for an order we do not fulfil.

4.5. In addition to complying with the Content Standards, you agree that all of Your Material uploaded by you onto our site will be done at your own risk. You must retain a copy of the material that you upload. We expressly exclude all liability for any uploaded Your Material which is lost or damaged during or after the uploading process.

4.6. Failure to follow our site’s preparatory instructions for uploading Your Material may result in Products of poor quality. Please review these instructions carefully. We accept no responsibility for poor-quality Products in those circumstances. You are further advised to review paragraph 6 below regarding the Product.

4.7. We may amend our Privacy Policy from time to time concerning our storage of Your Material and the amount of Your Material that may be uploaded to our site. You are therefore advised to review our Privacy Policy regularly. We may delete Your Material stored by us which is inactive for an extended period of time without reference to you – we will review such inactivity and decide whether to delete Your Material at our sole discretion.

We may change our Privacy Policy at any time in our sole discretion and, where appropriate, we will notify you of this by e-mail. To the extent that we are permitted to do so by law, we may delete Your Material stored by us at any time.

4.8. Nothing in these terms and conditions shall transfer ownership of Your Material to any third party. You will continue to own all of Your Material.


5.1 Unless negotiated and agreed in writing, the copyright of any artwork and anything else whatsoever prepared, developed or created by Print Stafford shall vest in and belong to us. We may use any artwork or printing produced by ourselves for the purposes of promoting ourselves.


6.1. Before producing the Products, we make an electronic proof of the Product available for your approval. You are responsible for approving these proofs. You accept that once you have approved the proof, the Products cannot be changed or cancelled. We shall have no liability to you for any errors in the proof subsequently discovered by you.

6.2. Your statutory rights are not excluded, limited or otherwise affected by these terms and conditions.

6.3. If Your Material is submitted to us for online approval before 3 pm, we will be able to set up a proof of the Product automatically that day. If Your Material is, however, submitted to us for proof after 3 pm, we cannot guarantee proof of the Product before 5 pm.

Availability and Delivery

7.1. Unless there are exceptional circumstances, your Products will be despatched for delivery in accordance with the production times displayed on the products page. We do not offer international delivery at this time, but we will update our site if we can offer this service in the future.

7.2. The dispatch timescales for your Products will be dependent upon what type of Products have been ordered. Please review our site for our current estimated dispatch timescales per Product type. We use DPD and other couriers to deliver all Products and these are sent on a Next Day Service excluding Inverness, Highlands, Northern Ireland, Isle of Man, Isle of Wight, Paisley and Aberdeen which will be delivered on a Two Day Service.

Our production turnaround times are estimates and cannot be guaranteed.

7.3. An individual part is classed as a stand-alone product that may be sold in packages (e.g. in 1000 leaflets an individual part is 1 leaflet). We use our best efforts to deliver all parts to you in one package, but from time to time we may be unable to do so. In that circumstance, we will update you by email and will arrange for separate deliveries.

7.4. Working days are Monday to Friday, excluding UK Bank Holidays.

7.5. All Products will require a signature upon delivery. If anyone other than the intended recipient signs for the Product and the Product is subsequently not delivered to the intended recipient, we will incur no liability provided that the Product was delivered to the address provided by you as part of your order.

7.6. Delivery is complete once the Products have been unloaded at the address for delivery set out in your order and signed for.

7.7. Where delivery is delayed due to exceptional circumstances or a Force Majeure Event (please see paragraph 19 below), we will process the delivery as soon as we reasonably can and will keep you updated regarding this by email. We will have no liability to you in that circumstance.

7.8. Where delivery is not possible as a result of us being provided with the incorrect delivery address details, our delivery service will return the Products to us and we will hold these for 5 working days. We reserve the right to make an additional delivery charge for the re-despatch of the Products to the correct delivery address. If you have not contacted us regarding re-despatch within 5 working days, we may recycle the Products at our option and you will need to place a new order with us if the Products are still required.

Print Stafford only uses trusted courier services. All times stated are as accurate as can be at the time of order; however, Print Stafford expects no liability or loss of earnings for late delivery in any way. Print Stafford is not responsible for any product damage during the transit from the print factory to the client’s address. Print Stafford always delivers goods with high-quality packaging and trusted courier services.

Once the goods are in the hands of the courier, any damage that occurs afterwards, Print Stafford is not responsible for.

However, as a responsible supplier, Print Stafford may be able to help sort out the issue between you and the courier. Print Stafford strongly recommends the client should not receive any goods in damaged conditions. If they receive them, Print Stafford will not be able to sort out the issue.

If you have to receive the goods in damaged conditions (in case your goods are needed desperately), please sign for the goods as DAMAGED. This way Print Stafford can sort the problem out with the courier.

Non Delivery

8.1. You must notify us within 14 days of the date that the Products were dispatched of any failure on our part to deliver the Products in order that we can investigate the failure and take appropriate action. You should notify us by telephone at 01785 606270 or email at If you notify us after 14 days, paragraph 15.2 below shall apply.

8.2. The earliest date we can claim against DPD for non-delivery is 15 working days from the date of despatch. We cannot process a reprint or refund before this time.


9.1. All reasonable endeavours will be made to deliver the correct quantity of Products ordered by you. However, you acknowledge that variations in respect of quantities are inherent within the printing industry.

9.2. Our liability in respect of shortages is as follows:

Quantities OrderedNo credit awardedRefund calculated on a pro rata basisMissing quantities replaced
25 – 100Shortage of up to 5%Shortage of between 6% & 20% inclusiveShortage of 21% and over
101 – 1000Shortage of up to 5%Shortage of between 6% & 7% inclusiveShortage of 8% and over
1001 – 5000Shortage of up to 5%Shortage of between 4% & 7% inclusiveShortage of 8% and over
5001 & overShortage of up to 5%Shortage of between 3% & 4% inclusiveShortage of 5% and over

9.3. All refunds or re-prints shall be issued within 7 working days from the date of notification of an incorrect quantity.

9.4. All overages may be kept by you at no additional cost.


10.1. The images of Products on our site are for illustrative purposes only.

10.2. You accept that variations in colours are inherent within the printing process for files submitted. You also understand and accept that computer hardware are such that we cannot guarantee that the Product colours will match those displayed on your computer screen during the ordering process.

10.3. We cannot be held responsible or liable for colour variance on an order that has been printed with us, regardless of when it was printed. However, if you are not happy with the Product that you have received, we may at our discretion offer a reprint or a refund. We are not liable to offer both. Please contact us by telephone at 01785 606270 or email at if you wish to discuss this further with us.

10.4. For a folded leaflet and/or booklet, our tolerance is 1.5mm from the fold line as marked on your proof.

10.5. Please be aware there is also a 0.5mm off centre tolerance for trimming on some Products – for business cards, for example, the tolerance on trimming is 1mm.

10.6. The packaging of your Products may vary from that shown on images on our site.

Risk and Title

11.1. The Products will be at your risk from the time of delivery.

11.2. Ownership of the Products will pass to you on delivery.

Price and Payments

12.1. The price of any Products will be as quoted on our site from time to time, except in cases of obvious error. We sell a large number of Products through our site and it is always possible that, despite our best efforts, some of the Products on our site may be incorrectly priced. If we discover an error in the price of the Products you have ordered we will contact you to inform you of this error and we will give you the option of continuing to purchase the Products at the correct price or cancelling your order.

We will not process your order until we have your instructions. If we are unable to contact you using the contact details you provided during the order process, we will treat the order as cancelled and will notify you. If we mistakenly accept and process your order where a pricing error is obvious and unmistakeable and could reasonably have been recognised by you as a mispricing, we may cancel supply of the Products and refund you any sums you have paid.

12.2. Prices are liable to change at any time, but changes will not affect orders in respect of which we have already sent you an Order Confirmation.

12.3. You may pay for Products using PayPal or any debit or credit card.

Our Replacement and Returns Policy

13.1. If you believe that a Product is defective, we may request that you return the product for our examination.

13.2. Our liability in respect of misprints are as follows;

Quantities OrderedNo credit awardedRefund calculated on a pro rata basisDefective products replaced
25 – 100Misprints of up to 5%Misprints of between 6% & 20% inclusiveMisprints of 21% and over
101 – 1000Misprints of up to 5%Misprints of between 6% & 7% inclusiveMisprints of 8% and over
1001 – 5000Misprints of up to 3%Misprints of between 4% & 7% inclusiveMisprints of 8% and over
5001 & overMisprints of up to 5%Misprints of between 3% & 4% inclusiveMisprints of 5% and over

Due to the nature of the products that we offer (customised), no returns can be made once the order is processed and/or shipped. Any claims for defects, damages, or shortages must be made within 24 hours after receipt of the merchandise. After this time frame, no complaint will be accepted.
Print Stafford cannot accept complaints due to data that has been supplied incorrectly.

To qualify your complaint, Print Stafford may ask you to send some copies (In some cases 100% of the product) of your complaint-related product. Please also note that because Print Stafford cannot give a guarantee of production colour, product colour, time, lamination, die cut, embossed, spot UV, print finish or cutting, Print Stafford can therefore not accept any complaint on this ground.

Our Liability

14.1 Subject to paragraph 14.2 below, our liability in connection with any Product purchased through our site is strictly limited to the purchase price of that Product (including delivery costs).

14.2. We do not exclude or limit in any way our liability:

14.2.1. for death or personal injury caused by our negligence;

14.2.2. under section 2(3) of the Consumer Protection Act 1987;

14.2.3. for fraud or fraudulent misrepresentation; or

14.2.4. for any matter for which it would be illegal for us to exclude, or attempt to exclude our liability.

14.3. Whether caused by our negligence, breach of contract or breach of duty, we exclude all liability for:

14.3.1. any direct loss of income or revenue, loss of business, loss of profits or contracts, loss of anticipated savings, loss of data, waste of management or office time; or

14.3.2. any indirect or consequential loss or damage of any kind however arising, even if foreseeable.

14.4. Except as expressly stated in these terms and conditions, we do not give any representations, warranties or undertakings to the Products. Any representation, condition or warranty which might be implied or incorporated into these terms and conditions by statute, common law or otherwise is excluded to the fullest extent permitted by law. In particular, we will not be responsible for ensuring that the Products are suitable for your purposes.


15.1. Claims for damage, shortages or non-delivery must be advised by telephone at 01785 606270 or email at within 14 days from the date that the Products were dispatched.

15.2. We shall not be liable in respect of any claim unless we are notified in accordance with paragraph.

15.3. except where you demonstrate to our reasonable satisfaction that it was not possible to comply with this requirement and your claim was made by you as soon as reasonably possible thereafter.

Written Communications

When using our site, you accept that communication with us will be by electronic means only. We will contact you by e-mail or provide you with information by posting notices on our site, in accordance with our Privacy Policy. For contractual purposes, you agree to this electronic means of communication and you acknowledge that all contracts, notices, information and other communications that we provide to you electronically comply with any legal requirement that such communications be in writing.


17.1 You must give notice to Print Stafford either at its registered office by registered post at your cost, or electronically using the messaging facility on our site. We may give notice to you at either the e-mail or postal address you provide to us when placing an order, or in the way specified in paragraph 16. Notice will be deemed received and properly served:

17.1.1. within 1 working day when given electronically; and

17.1.2. 3 working days after the date of posting of any letter when served by post.

17.2. In proving the service of any notice, it will be sufficient to prove that such notice was properly addressed and sent.

Artwork Approval

When agreeing on a proof of artwork you are agreeing to the terms and conditions stated in this document. You are also confirming that all spelling and alignment is to your knowledge correct and to your satisfaction. Print Stafford accepts no responsibility for error once proof has been agreed. No refund will be given and this will not be seen as grounds for complaint.

Transfer of Rights and Obligations.

19.1. The Contract is binding on you and us and on our respective successors and assigns.

19.2. You may not transfer, assign, charge or otherwise dispose of a Contract, or any of your rights or obligations arising under it, without our prior written consent.

19.3. We may transfer, assign, charge, sub-contract or otherwise dispose of a Contract, or any of our rights or obligations arising under it, at any time during the term of the Contract.

Events Outside of Our Control.

20.1. We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under a Contract that is caused by events outside our reasonable control (“Force Majeure Event”).

20.2. A Force Majeure Event includes any act, event, non-happening, omission or accident beyond our reasonable control and includes in particular (without limitation) the following:

20.2.1. Strikes, lock-outs or other industrial action;

20.2.2. Civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war;

20.2.3. Fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster;

20.2.4. Impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport;

20.2.5. Impossibility of the use of public or private telecommunications networks; and

20.2.6. The acts, decrees, legislation, regulations or restrictions of any government.

20.3. Our performance under any Contract is deemed to be suspended for the period that the Force Majeure Event continues, and we will have an extension of time for performance for the duration of that period. We will use our reasonable endeavours to bring the Force Majeure Event to a close or to find a solution by which our obligations under the Contract may be performed despite the Force Majeure Event.


21.1. If we fail, at any time during the term of a Contract, to insist upon strict performance of any of your obligations under the Contract or any of these terms and conditions, or if we fail to exercise any of the rights or remedies to which we are entitled under the Contract, this shall not constitute a waiver of such rights or remedies and shall not relieve you from compliance with such obligations.

21.2. A waiver by us of any default shall not constitute a waiver of any subsequent default

21.3 No waiver by us of any of these terms and conditions shall be effective unless it is expressly stated to be a waiver and is communicated to you in writing in accordance with paragraph 17 above.


If any of these terms and Conditions or any provisions of a Contract are determined by any competent authority to be invalid, unlawful or unenforceable to any extent, such term, condition or provision will to that extent be severed from the remaining terms, conditions and provisions which will continue to be valid to the fullest extent permitted by law.

Entire Agreement

23.1. These terms and conditions and any document expressly referred to in them represent the entire agreement between us in relation to the subject matter of any Contract and supersede any prior agreement, understanding or arrangement between us, whether oral or in writing.

23.2. We each acknowledge that, in entering into a Contract, neither of us has relied on any representation, undertaking or promise given by the other or implied from anything said or written in negotiations between us prior to such Contract except as expressly stated in these terms and conditions.

23.3. Neither of us shall have any remedy in respect of any untrue statement made by the other, whether orally or in writing, prior to the date of any Contract (unless such untrue statement was made fraudulently) and the other party’s only remedy shall be for breach of contract as provided in these terms and conditions.

Our right to vary these terms and conditions
23.1. We have the right to revise and amend these terms and conditions from time to time.

23.2. You will be subject to the policies and terms and conditions in force at the time that you order Products from us, unless any change to those policies or these terms and conditions is required to be made by law or governmental authority (in which case it will apply to orders previously placed by you), or if we notify you of the change to those policies or these terms and conditions before we send you the Order Confirmation (in which case we have the right to assume that you have accepted the change to the terms and conditions, unless you notify us to the contrary within seven working days of receipt by you of the Products).

Third Party Rights

The Contract is between you and us. No other person has any right to enforce any of its terms.

Law and Jurisdiction

Contracts for the purchase of Products through our site will be governed by the laws of England and Wales. Any dispute arising from, or related to, such Contracts shall be subject to the exclusive jurisdiction of the courts of England and Wales

Web Design and Build

In terms of the site code, we remain the author and owner of intellectual property. This is not the same as owning your website, and we don’t take any ownership of any design, content or ideas that you provide.

What we own is the specific lines of code that we’ve written to apply your requirements and any designs we’ve produced. There is a simple reason for this. When we develop a new website, we’ll probably use small elements of code that we’ve used in previous projects.

For example, if we’ve already developed a contact form or some similar small feature, we’re going to use and adapt that code rather than starting from scratch. It saves our time and your money. If we give you ownership of our code, we can’t do this.

The way we write and organise our code is in a sense the main asset of our company, and if we gave up intellectual property for every project neither you nor we would benefit from that cumulative experience.

It’s also worth knowing that by law all code, design and similar services are owned by the author. This is protected in the Copyright, Designs and Patents Act 1988, so even if it’s not mentioned in a contract or you haven’t agreed any terms, your designer or developer still owns intellectual property by default.